AR Writer’s Guide

  • All numbers over 999 (except dates) use commas.
  • All numbers are spelled out up to “ten,” numerals for 11 and higher.
  • Always spell “percent,” never use % sign.
  • Commas and periods always go inside quotation marks, as in “Go,” he said.
  • Never use just the last name of a living person. Men are always Mr., Prof., Doc., etc. Women are Miss or Mrs. if marital status is known, Miss if not known. They are never Ms.
  • Use only one space after every period, comma, semicolon, or colon.
  • No periods when US is used as a modifier, as in US Army.
  • Do not use the passive voice unless absolutely necessary.
  • Ordinals are 12th, 13th, etc. Do not use superscript for the “th.”
  • Never start a sentence with a numeral.
  • Always spell out the months of the year; no abbreviations.
  • Use Hispanic, not Latino.
  • When referring to race, black and white are never capitalized.
  • Use 1960s, not 1960’s.
  • Do not use a long word when a short one will do.
  • Ellipses are period-space-period-space-period-space. Do not use the ellipsis character.
  • Make every word carry freight; no padding.